ODPS Administration Business Services

Business Services

Business Services consists of 4 sections: Distribution and Inventory Services; Facility Services; Printing and Mail Services; and Purchasing.

Distribution and Inventory Services

The Distribution and Inventory Services (DIS) section is organized into seven units with designated personnel overlapping areas to make more efficient use of resources to provide manufacturing, internal and external distribution, accountability, and record retention support to the Ohio Department of Public Safety (ODPS).

The ACF Inventory Fulfillment Unit, Record Center, and Transport and Salvage Unit are located at the agency's Alum Creek Facility in Columbus. The Inventory Fulfillment Unit receives goods and equipment, manages internal inventories of goods and equipment, and prepares orders for delivery. The Record Center manages, stores, and destroys historical records based on approved document retention schedules. The Transport and Salvage Unit provides limited transportation of goods, equipment, and records between elements of the agency throughout the state, salvaging items for recycle, and hazardous waste management.

The Asset Management Unit, Deputy Registrar (DR) Supply Chain Unit, Law Enforcement Support Office, and Shipley Receiving Unit are located at the agency's headquarters in the Shipley Building on West Broad Street in Columbus. The Asset Management Unit manages the asset inventory process for all organizations within the agency through a series of conducted inventories, managing equipment salvage, and coordinating the repair of designated equipment. The DR Supply Chain Unit manages the manufacturing and distribution of items from the Ohio Penal Industries (OPI) distribution center at the Lebanon Correctional Institution. The Law Enforcement Support Office (LESO) provides the link between local law enforcement agencies and first responder organizations with federal programs sponsored by the Defense Logistics Agency and the Department of Defense through an active communication campaign, accountability compliance visits, and maintaining an acquired equipment database. The Shipley Receiving Unit receives and distributes items delivered to the agency's headquarters.

Facility Services

The Facility Services section of the ODPS is responsible for building operations at the department's headquarter facilities; providing a ready, safe, healthy, and energy-efficient workplace for employees, contractors, and visitors.

Facility Services' needs as related to the operation of its buildings are: heating, ventilating and air conditioning services; housekeeping; grounds keeping maintenance; general building maintenance (electrical, plumbing, security, life safety, etc.); and supplies (custodial, maintenance and repair supplies). The section is also responsible for managing space use, capital improvement programming, and energy conservation programs.

Businesses interested in providing materials or services for the Department’s Facility Services section can contact the ODPS Facility Administrator at (614) 644-1256, or visit the State of Ohio Procurement Web site which includes all procurement opportunities and supplies and services contract information administered by the Ohio Department of Administrative Services. This agency issues all major procurement opportunities and negotiates all contracts displayed unless otherwise noted.

Printing and Mail Services

The Printing and Mail Services Section of the ODPS is responsible for providing mail screening; pickup and delivery services; translation services via state term contract; management of preprinted and electronic forms and publications; and procurement of printed forms, manuals, posters, brochures, and publications.

Printing vendors interested in bidding on ODPS print jobs should contact the Ohio Department of Administrative Services’ (DAS) Office of State Printing for additional information: Contact: Office of State Printing, Procurement Manager (614) 752-5170. Businesses interested in providing translation services with graphic design options for state agencies are encouraged to contact DAS to obtain information about becoming a state term contract vendor.

Purchasing

The Purchasing section of the ODPS is composed of three units. The mission of these units is to provide ethical, efficient, timely, and cost-effective procurement services for all divisions within the agency in an environment of teamwork and cooperation.

The Major Acquisitions Unit administers purchase requests that have the potential to exceed the agency's direct spending limit. These requests often vary in size, complexity, scope, and length of time and are formally solicited as Request for Quotation (RFQ), Request for Proposal (RFP), and Invitation to Bid (ITB) acquisition documents.

The Contracts Unit manages purchased personal service, maintenance agreements (e.g., automotive, plumbing, heating, trash removal, electrical), and rental and janitorial service agreements between private vendors, state, local, and federal agencies for all ODPS Divisions.

The Direct Purchase Unit is responsible for purchase requests for goods (e.g., furnishings, training, clothing, tires, etc.) and equipment for all ODPS Divisions.

Any inquiries can be directed to the ODPS Purchasing Section at (614) 752-7876.